Electronic Storage Of Personnel Records

Paper based filing systems take up a lot of room especially when you factor in the files that must be kept even after an employee leaves.

Electronic storage of personnel records.

Although electronic storage of personnel records is permissible under federal employment laws employers must be mindful of the statutory rules relating to document retention periods and. If your company is considering implementing a paperless human resources department read on for legal. No loss of official personnel documents due to filing and routing errors. Electronic transfer of human resources hr data.

The space savings alone can be significant. 60 1 12 60 300 80 and 60 741 80 require that contractors preserve complete and accurate personnel or. Also the federal e sign law generally. Integration with agency s human resources information systems hris.

Reduced costs associated with storage maintenance and retrieval of records. Although electronic storage of personnel records is permissible under federal employment laws employers must be mindful of the statutory rules relating to document retention periods and electronic storage systems to avoid legal pitfalls. Federal and state agencies are increasingly permitting electronic personnel records. For example the dhs lets employers fill out and store i 9 forms electronically the eeoc has approved electronic records for title vii ada and adea documents and erisa regulations allow for electronic recordkeeping.

There are numerous benefits to electronic storage of employee files.